Reso 0212-01/1964 RESOLUTION NO. 212
RESOLUTION OF THE BOARD OF DIRECTORS OF SAN MARCOS COUNTY
WATER DISTRICT ADOPTING POLICIES AND PROCEDURES, INCLUDING
BIDDING REGULATIONS, GOVERNING PURCHASES OF SUPPLIES AND
EQUIPMENT BY THE DISTRICT
WHEREAS, California Government Code Section 54202 requires that
this County Water District adopt policies and procedures, including
bidding regulations, governing purchases of supplies and equipment by
the District;
NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Directors
of San Marcos County Water District as follows:
1. Any and all purchases of supplies and equipment of $100.00
or less may be made by the General Manager of the District without the
necessity for soliciting bids. The General Manager shall, however,
purchase such items of supplies and equipment at such place and on such
terms as is most advantageous to the District.
2. All purchases of supplies and equipment of $100.00 but not in
exeess of $250.00 shall be made by the General Manager after he has
first solicited bids from not less than three suppliers if three sup-
pliers are available. Such bids may be solicited by letter, or by
telephone, or by personal contact, and bids may be received in the
same form as they were solicited. The General Manager shall award the
contract to the lowest responsible bidder and the award of said contract
may not be made earlier than after the third regular business day follow-
ing the soliciting of bids. Record of such bids shall be maintained in
the District's office for a period of not less than three (3) years.
3. All purchases of supplies and equipment in exeess $250.00
shall be made by the General Manager after he has solicited bids therefor
from not less than three suppliers. Such bids may be solicited by letter,
or by telephone, or by personal contract. The bids shall be submitted in
writing. The General Manager shall award the contract to the lowest re-
sponsible bidder not earlier than the fifth business day following the
soliciting of bids.
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4. In any case where purchase of supplies or equipment requires
submission of bids as in Paragraphs 2 and 3 of this resolution if it is
determined by the General Manager that all of such suppliers so requested
refuse to submit bids or are unable to submit bids for the desired supplies
or equipment, or the low bidder is not deemed to be responsible, the Gen-
eral Manager shall inform the Board of Directors of such fact by letter.
This letter shall set forth the purchases or supplies needed and the
General Manager's recommendation as to purchase of the supplies or equip-
ment. The Board of Directors may then direct the General Manager to pur-
chase said supplies and equipment from whatever source and at whatever price
is available.
5. Except as may be otherwise provided by law, no bid or faithful
performance bond shall be required unless the same is required by the
General Manager at the time of soliciting bids or by the Board of Directors
in directing the General Manager to purchase supplies and equipment under
the provisions of Paragraph 4 of this resolution. If such bonds are deemed
required by the General Manager in soliciting bids, percentage amounts and
terms and conditions of said bond shall be uniform and be required of all
bidders.
6. Nothing in this resolution shall be construed to apply to the let-
ting of contracts for construction improvement or repair of any works or
buildings of or for this District, nor shall this resolution be construed
to prohibit the Board from requiring competitive bids on such public work
contracts in an amount lower than that now or as may hereafter be required
by law.
7. Copies of this resolution shall be made available for public
distribution at the office of this District.
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PASSED AND ADOPTED at the regular meeting of the Board of Directors
of San Marcos County Water District held on January 6, 1964, by the
following vote
AYES Directors Blanchard, Mahr, Paul, Smith and Trussell
NOES: Directors None
ABSENT Directors None
President of the Board of Directors
of the San Marcos County Water District
Secretary of the San Marcos County
Water District and the Board of
Directors thereof