Reso 1677 06/2024RESOLUTION NO. 1677
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
VALLECITOS WATER DISTRICT ADOPTING REVISIONS TO THE EMPLOYEE
RECOGNITION PROGRAM INCLUDING AN INCREASE TO SERVICE AWARDS
WHEREAS, the District's Employee Handbook, Supplement 11, provides an Employee
Recognition Program which recognizes employees in a variety of ways for their personal and
team contributions in support of the District's Mission and Vision; and
WHEREAS, the Board of Directors wishes to recognize years of service; and,
WHEREAS, the Board of Directors intends to revise the Employee Recognition Program
to increase the amount of service awards for every 5 years of service; and,
WHEREAS, the Board of Directors intends to revise the Employee Recognition Program
to increase the amount of supervisor reimbursement for employee recognition for individual
recognitions; and,
WHEREAS, it is in the best interests of the District to simplify and revise the number of
recognition categories.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Vallecitos
Water District as follows:
EMPLOYEE RECOGNITION PROGRAM. The Board of Directors does hereby approve
and adopt the revisions to the Vallecitos Water District Employee Handbook Supplement 11,
Employee Recognition Program, attached hereto as Exhibit "A" and incorporated herein by
reference.
PASSED, APPROVED AND ADOPTED by the Board of Directors of the Vallecitos
Water District at a regular meeting held on the 19th day of June 2024, by the following roll call
vote:
AYES: BOYD-HODGSON, ELITHARP, GROSET, HERNANDEZ, PENNOCK
NOES:
ABSTAIN:
ABSENT:
`Rffa - odgson, President
Board o erectors
Vallecitos Water District
ATTEST:
JK,Ttes Gumpel, Secretary -
oard of Directors
Vallecitos Water District
EXHIBIT "A"
Vallecitos Water District
EMPLOYEE RECOGNITION PROGRAM
Introduction
The District's Employee Recognition Program recognizes employees in a variety of ways
for their professional, personal and team contributions in the promotion of efficiency,
initiative, and morale in support of the District's Mission and Vision. The program is
designed to create a culture of employee recognition; improve the working environment
and employee morale; motivate employees to be successful; and acknowledge
achievements. This program is separate from other District policies including merit
increases and reimbursement for certification renewals and exams.
Policy
The Board of Directors sponsors an annual Employee Recognition Luncheon to present
service awards and give each employee a gift as a token of appreciation. Employees
who receive certifications and other individual achievements may be recognized at a
regular Board meeting. Other forms of recognition are at the discretion of the District. The
total cost of awards per year will not exceed $8,000 (excluding service awards). All
employees are eligible to receive recognition awards unless otherwise indicated. An
employee, supervisor, or manager cannot nominate a spouse, domestic partner,
significant other, or family member who are also employed by the District.
Lump sum bonuses and gift cards are taxed and treated as taxable compensation as
required by IRS regulations. All other awards provided for herein are considered de
minimis fringe and may be excluded from income. None of the awards set forth herein
are considered special compensation items and may not be included in compensation
earnable for purposes of determining an employee's CalPERS pension benefits.
Service Awards
Certificates presented by the Board with gift cards for every 5 years of service, as follows:
Years
Service Award
5
$100
10
$150
15
$175
20
$275
25
$400
30
$500
35
40
$500
$500
Individual and Team Recognition
Awards may be given to individuals or teams for various accomplishments including going
above and beyond normal job duties, or significant group projects. That
feedback/nomination can be submitted to Human Resources by other employees or the
public. Employees will receive a Certificate of Appreciation.
Managers and supervisors can also give awards of appreciation at their discretion which
can include gift cards, drinks/food items, or other nominal gifts up to $20.00 per employee
per month.
Achievement Awards
Lump sum monetary bonuses of $100 - $500 may be awarded by the General Manager
(GM) for significant personal accomplishments, or state or local awards from external
organizations (ex. Certificates beyond minimum qualifications, Employee or Supervisor
of the Year). Nominating manager or supervisor will submit request to Human Resources
who will then coordinate with the General Manager's office. Once approved, Human
Resources will then submit the pay change form to payroll to grant the lump sum monetary
award. An employee may receive one individual achievement award per year. The GM
has the sole discretion to determine if award criteria is met and the amount of the bonus
up to the $500 maximum.
Procedures
Written nominations may be submitted via email to the employee's supervisor and Human
Resources. All gift card awards must be reported to payroll by supervisors or managers.
Managers and supervisors submitting for reimbursement for awards must follow the
Purchase Requisition process and use the appropriate work order. Lump sum bonuses
will be processed through standard payroll procedures.